Business charts and graphs on paper and screen

Admin Cost Calculator

How much does one repetitive task cost over a year? Over three?

Minutes per task, how often it happens, how many people do it and what an hour is worth. Enter your own figures; we never claim a universal office labour rate.

Turn minutes into annual cost

Small recurring tasks are easy to ignore because each occurrence feels cheap. Enter your own timings and hourly cost to annualise one process.

Minutes per task How often People who do it Hourly value (£)

Hours a year: 87
Labour value a year: £1,300
Hours over three years: 260

See if this process can be automated.

Show Us What You Want to Automate

Illustration only, using your figures (260 working days, 52 weeks). We never present illustrative ROI as guaranteed cash savings, and we sell the amount of human involvement that can realistically be removed.

Illustrations

How quickly small tasks add up

Illustrative calculations at £15 and £20 an hour, 260 working days or 52 weeks. Not promised savings.

15 minutes each working day

65 hours a year
£975 at £15, £1,300 at £20

30 minutes each working day

130 hours a year
£1,950 at £15, £2,600 at £20

1 hour each working day

260 hours a year
£3,900 at £15, £5,200 at £20

2 hours each week

104 hours a year
£1,560 at £15, £2,080 at £20

Three staff, 30 minutes a day each

390 hours a year
£5,850 at £15, £7,800 at £20

5 hours a week for three years

780 hours
£11,700 at £15, £15,600 at £20

Automation opportunity score

Is this process worth automating?

Score frequency, time, rules, error risk, frustration and business impact from 1 to 5. High-scoring processes become the first workflows we assess.

How often does it happen? (1 = yearly, 5 = several times a day)3 How long does it take each time? (1 = under 10 minutes, 5 = over 2 hours)3 How rules-based is it? (1 = needs judgement, 5 = same steps every time)3 How likely are errors? (1 = low, 5 = high)3 How frustrating is it? (1 = painless, 5 = hated)3 How important is it to the business? (1 = minor, 5 = operationally critical)3

Scored well? Show us the process and we will assess it properly.

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Labour cost

Why we ask for your hourly figure

From 1 April 2026 the UK National Living Wage for workers aged 21 and over is £12.71 an hour. Actual employment cost is normally higher once employer costs, benefits, training, equipment and overhead are considered. That is why the calculator lets you enter your own hourly cost rather than assuming a universal rate.

Source: GOV.UK / Low Pay Commission, National Living Wage rates. Re-check current figures before relying on them.

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Free 30-Minute Automation Review

Show us a repetitive computer process. We will map the steps, calculate the annual time involved using your figures, identify what could realistically be automated and explain what should remain under human control. Strong case: you get a scoped proposal. No case: we say so.

Book an Automation Review